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Club Operations Documents » Membership Resources
This page provides members with information they can use to help them bring new members to the club.
 
The menu to the left contains information to help current members sponsor or mentor a new member. The guides are intended to to provide helpful information. The Checklist is a list of information that should be covered with any prospective member before they join.
 
The new member process as defined by our bylaws
 
Membership in Rotary International is an honor and is by invitation. There is no application. The process in the South Portland-Cape Elizabeth Club entails the following
  1. Finding the prospective member. 
    1. If identified by a member, the member is the sponsor and will work with the prospect per the information below.
    2. If via a prospect inquiring about the club, the membership committee will handle finding a sponsor.
  2. Getting to know the potential member and for them to know Rotary. 
    This is very important as we would like new members to enjoy Rotary and for them to benefit Rotary. How this is done is up to the sponsor, but some ideas that work include:
  3. Meet at a cafe for an informal discussion of their interests and what Rotary offers.
  4. The prospect can be invited to a meeting or club project to see what the club is like.
  5. The prospect may be invited to dinner prior to a meeting as well.
  6. Decide if it is a good fit
    If the member decides the prospect would be a good fit, they submit a “New Member Proposal” for the prospect. This can be found on the club homepage in the members-only menu. Please enter what you believe a good vocational classification is. 
  7. The membership committee completes its tasks and forwards the candidate to the board
  8. The board reviews the proposal 
    1. If not approved the sponsor is notified and the process stops.
    2. otherwise continue
  9. The prospect should attend at least one meeting or activity if they have not done so.
  10. The prospect is sent to the club membership for a seven (7) day “publishing” period to club members. 
    1. This is an “objection only” process, members need only respond if they object. If there are no objections, the process continues.
    2. If there is an objection it is brought to the board and the board votes it up or down.
  11. The prospect is invited to join the club. Prior to the induction the following items will be completed by the membership committee or sponsor.
    1. The new member completes the new member information form. 
    2. The new member is added to Clubrunner.
    3. A mentor is identified
    4. A welcome packet is assembled.
    5. The President is notified of the induction so that time may be scheduled at the meeting.
  12. At this stage the membership decision rests with the proposed member. The membership director or designate will meet with the potential member to review the “proposed member checklist”. This checklist is designed to ensure the potential member understands all of the expectations and requirements of membership. 
  13. Upon completion of the checklist review, if they remain interested, the induction is scheduled.
 
Sponsors